1. To assist with the appointment of Pastoral Care Workers.
• Involvement in regular orientation training for newly appointed PCWs.
• Consulting, coordinating and conducting appointment panels with schools for placement of PCWs.
• Providing on-school site inductions for PCWs.
  2. To facilitate support, training, resourcing, and pastoral care for our Pastoral Care Workers.  
• Assisting PCW’s in developing their work & professional development plans.
• Consultation with school principals / leaders regarding PCWs performance and engagement
• Attending and/or facilitating PCW District Group meetings to support and encourage PCW’s.
• Resolve questions & requests for assistance from PCWs in a timely manner.
• To provide appropriate pastoral care & wellbeing support to PCWs.
  3. To consult and liaise closely with relevant schools, support groups (various associations) and churches.
• Collaborating with these stakeholders as required though various channels of communication.
• Maximise SMG student wellbeing program awareness and engagement in schools.
• Providing occasional pastoral care to school principals and leaders.
• Encourage support groups and churches to be involved in broader local school ministry.
  4. To ensure PCW reviews are undertaken when due and facilitate this process.
• Exercising appropriate preparation for the review process.
• Conducting reviews & negotiating the outcomes with relevant leaders.
  
  Qualifications/Experience:
• Certificate IV in Youth Work or Certificate IV in Pastoral Care & Chaplaincy that contains CHCCCS016 (‘Respond to client needs’) and CHCMHS001 (‘Work with people with mental health issues’) or an equivalent or higher qualification.
• Experience in chaplaincy, pastoral care or social work would be highly regarded.
  
  Person Specification:
• Have strong interpersonal skills.
• Good conflict & resolution management.
• Strong negotiation skills.
• The ability to train and mentor others.
• Highly focused on customer experience outcomes.
• A personal commitment to Christian faith and values, as stated in the Nicene Creed.
• An active and regular involvement in a Christian community
  
  Performance Goals:
• Maintain strong regular communication with Pastoral Care Workers, School Leaders & Support Groups
• Efficiently & effectively resolve queries from PCWs, school leaders and support groups.
• Contribute to the development of and pastoral care of PCWs.
• Aid in creating a positive partnership between SMG, schools, and community.
• In addition to the duties outlined above, you are also required to perform such other duties as may be directed by your supervisor or management provided these are within your competency or training.
  
  Date of issue: 08/02/2024
  Closing date: 21/02/2024

• Providing level 1 - 2 technical advice to users on personal computer hardware and software.
• Utilising a variety of methods and techniques in solving basic technical problems.
• Keeping management aware of potential areas for product enhancement and educational requirements.
• Liaising with managers/supervisors regarding potential problems.
• Troubleshoot issues that arise.

• Research skills acquired/acquiring at university or equivalent.
• Experience in an IT Support environment.

• Detailed understanding of Helpdesk/Customer Support process.
• IT Help Desk ticket management.
• Good oral and written communication skills.
• Good organisational skills.

• Resolving client problems and queries in an effective and timely manner.
• Ensuring all users know the status of their individual problems.

• Process payroll for our PCW’s and Support Centre staff on a rotating fortnightly basis. 
• Ensure the accuracy of staff timesheets Set up new employees and update the employee database as necessary 
• Input and update data into electronic payroll and financial systems and the SMG database. Manage the school chaplain hour budgets. 
• Assist in the maintenance of policies and procedure documentation 
• Calculation and reporting of Superannuation, Leave and Return to work 

• Liaise with Regional Managers (Pastoral Leads) to resolve PCW timesheet queries and anomalies.
• Invoice support groups on a quarterly basis for their pledged PCW hours.
• Managing/Monitoring reimbursements for staff.
• Assist the Finance manager as required with their respective duties.
• Ad hoc payroll queries as required
  

• Relevant experience in finance/payroll.
• Strong knowledge of Microsoft Excel.
• Demonstrated experience in financial record keeping and month end processes.
• Payroll experience within a not-for-profit or community sector organisation will be highly regarded. 

• Knowledge of basic payroll procedures, organisational structure, Awards and organisational policies.
• PC application skills e.g., Spreadsheets.
• Good time & project management skills.
• Ability to work with minimal supervision and capacity to identify and implement improved working systems, processes, and procedures.
• Strong problem-solving ability.
  

• Timely and Accurate Payroll Processing – Ensure all employees are paid correctly and on time, with minimal errors in wages, deductions, and entitlements. 

• Relevant recruitment experience.
• Knowledge of Pastoral Care
  
  

• Receive and record bills
• Supplier payments
• Prepare and send invoices to debtors
• Follow up outstanding debtors
• Receive and record debtors' payments
• Collate and file relevant documentation
• Prepare regular reports and summaries of accounting activities
• Verify recorded transactions and report irregularities to management
• Import baking data and prepare reconciliations of bank and other accounts
• Donation receipting and sending thank you letters
• Process, reconcile and reimburse employee debit card expense reports

• Relevant tertiary education and/or qualifications
• Book-keeping or accounting qualifications will be highly regarded
• Appropriate levels of experience, skills, and aptitude for the task
  

• Communicate effectively both verbally and in writing
• Well organised and efficient
• Work under pressure, to meet deadlines
• Take initiative / be self-motivated
• Work as part of a team in a pleasant cooperative manner
• Manage time effectively
• Work autonomously
• NetSuite experience highly desirable
• Strong Microsoft Office knowledge
• Ability to embrace change, learn new software and systems
  

• Timely and accurate record keeping
• Successful balancing and reporting of accounts

The role will be responsible for the creation, choreography, and musical design of performances and education shows.

• Design and coordinate performances for Kimochis® shows.
• Coordinate presenters, musicians, and band for SMG.
• Deliver professional, high-quality education performances and seminars.
• Liaise with external stakeholders.
• Create digital content.
  
  

• Relevant qualifications or experience in music/performing arts.
• Qualifications in Youth Work/Ministry, Education or Mental Health.
  
  

• Working with children and young people.
• Public Speaking and performing.
• Ability to recruit and coordinate musicians.
• Working in or around the music/performing arts industry and/or worship leading.
• Creative, fun and engaging with children and youth.
  
  

• Deliver consistent high-quality performances.
• Successfully create a supportive and professional environment.

The role will be responsible for the platform creation and monitoring of all

e-Learning wellbeing education training options for internal and external participants.

• Create e-learning options from content provided by wellbeing education team.
• Monitor, review, and update training options.
• Maintain learning platforms and booking systems.
• Liaise with marketing regarding style, promotion, and communication.
  

• Certificate IV Training and Assessment(desired)
• Qualifications or experience in Information Technology.

• Understanding of online platforms.
• Extensive IT knowledge and skills.
• Creative and engaging resource development.
• Work well within a team environment.
  

• To provide and maintain a professional eLearning platform.
• Positive internal stakeholder and customer feedback

The role will be responsible for the creation, delivery, and monitoring of training for staff, and well-being workshops and programs delivered to school communities and other external customers.

• Develop and deliver social and emotional training, presentations, and resources.

• Deliver professional, high-quality wellbeing training and coaching in person, online and via webinars.

• Deliver training and workshops on relevant issues to assist pastoral care workers, educators and parents in their role supporting children and young people.

• Data collection, reviews, and evaluation of service provisions.

• Collaborate with external partnerships and support all programs.

• Extensive knowledge and experience working within trauma informed and restorative practices (essential). 
• Appropriate qualifications/experience in Social Science/Work, Early Learning Education, Youth Work, or related field (desired).. 

• Program and/or training delivery.
• Trauma Informed Practice knowledge.
• Facilitating social emotional programs for children or young people.
• Understanding family environments and needs (essential).
• Working within an education environment (schools, ELC, childcare).
• Comfortable presenting on camera (live and video recording)
• Training and content writing (PowerPoint, Session Plans)
• Basic Microsoft Office Suite knowledge (including Word, Excel).

• Positive customer experiences.
• High level team engagement.
  
  

The Executive Assistant / Board Secretary provides high-level administrative and secretarial support to the Chief Executive Officer (CEO) and the Board of Directors. The role is responsible for managing the CEO’s schedule, preparing, and distributing correspondence and reports, organising meetings and events, and liaising with internal and external stakeholders. The role also assists the CEO and the Board Chair in preparing agendas, minutes, and materials for Board and Board sub-committee meetings, and ensuring compliance with governance policies and procedures.

Supporting a faithful and Christ focused team to enable South Australian young people and school communities the opportunity to discover Purpose Value and Hope

• Manage the CEO’s diary, travel arrangements, and expenses.
• Coordinate and support the CEO’s communication with the Executive Team, staff, clients, partners, media, and other stakeholders.
• Research, draft, edit, and proofread documents, presentations, and reports for the Executive team.
• Organise meetings and events for the Executive team, including booking venues, catering, equipment, and invitations ensuring legal compliance throughout.
• Prepare and distribute agendas, minutes, and action items for the Executive team and follow up on outstanding matters.
• Maintain and update the Board portal, register of members, and other governance records and documents.
• Support compliance with relevant legislation, regulations, standards, and best practices in relation to governance and administration.
• Handle confidential and sensitive information with the utmost professionalism and discretion.
• Screen and prioritise incoming calls, emails, and correspondence, and respond or redirect as appropriate.
• The creation and maintenance of an up-to-date board planning calendar outlining matters to be on the board’s agenda over the course of a year.
• Maintaining a register of conflicts of interest.
• Maintaining a register of Board policies as approved by the Board, and maintenance of these with respect to a systematic schedule for their review as determined by the board.
• Ensuring compliance and reporting requirements to statutory and third parties are accurately and timely fulfilled.
  

• Minimum 2 years Executive Assistant / Board Secretary experience (essential).
• Relevant education in business/admin (preferred).
  

• A commitment to the mission of the organisation.
• Knowledge of meeting procedures and governance systems and processes required to support the effective governance of non-for-profit organisations.
• Advanced digital literacy skills, with solid experience across the Microsoft Office suite of programs.
• Advanced written and verbal communication skills.
• High levels of accuracy, detail orientation and timeliness.
  

• Efficient and effective coordination of board meetings.
• Excellent organisation of CEO administration.
  

To provide a welcoming and professional front of house service and to support the smooth running of the organisation through the provision of general administrative tasks.

Supporting a faithful and Christ focused team to enable South Australian young people and school communities the opportunity to discover Purpose Value and Hope.

• Knowledge of office administration, systems, and practices.
• Strong skills with Microsoft office.
• Attention to detail.
• High level of interpersonal ability. 

• Timely execution of assigned tasks & duties.
• Creating positive customer experiences through respective duties. 

The Wellbeing Coach with Schools Ministry Group will provide a range of social and emotional coaching to school communities. They are responsible for implementing The Wellbeing Classroom or Wellbeing Playschool framework through site/class work and guidance by using social-emotional strategies and resources to improve overall wellbeing culture within an educational setting.

1. Work under the supervision of a Wellbeing Trainer to:

• Coach children in developing social and emotional skills, using Kimochis® and other wellbeing resources
• Guide educators on integrating these tools and approaches into daily practice.  
• Assist the school in implementing a trauma informed approach        
• Facilitate family learning events to parents and caregivers
• Maintain regular communication with school, SMG and other stakeholders
• Complete workplans and attend meetings as required
• Collect statistics and data on social emotional development of children as required and report in a timely manner.   
• Collect and share feedback and stories from the school community
• Maintain a current knowledge of the needs of school communities and trauma informed practice

• provide a welcoming and safe environment for children and young people 
• promote the safety and wellbeing of children and young people to whom we provide services
• ensure that your interactions with children and young people are positive and safe
• provide adequate care and supervision of children and young people in your charge 
• act as a positive role model for children and young people   
• report any suspicions, concerns, allegations or disclosures of alleged abuse, by personnel as well as external individuals to management
• report any breaches of policy by other personnel, however minor, to management
• Act on and report any incidents of racism as outlined in our Code of Conduct
• Support children and young people to express their culture and enjoy their cultural rights 
• maintain valid Working with Children Check (or equivalent) documentation   
• undergo periodic ‘national criminal history record’ checks 
• report to management any criminal charges or convictions you receive during the course of your employment/volunteering that may indicate a possible risk to children and young people

• Appropriate qualifications in teaching, education, Youth Work, Ministry, or related field and/or demonstration of appropriate levels of experience, skills, and competency to complete the role efficiently

• Experience using Kimochis® resources with children

• DHS Working with Children Clearance 
• Responding to Risks of Harm, Abuse and Neglect – Education and Care full training before commencement (provided by SMG as needed)

• High level communication skills
• Take initiative / be self-motivated
• Ability to develop and use resources creatively
• Organisational skills and efficient time management
• Works well under pressure and can be flexible when required
• Works well in a team environment
• Work with and respect people with different beliefs and values
• Can accept constructive feedback and direction
  
  

  
  

• Deliver professional, high-quality wellbeing coaching and social-emotional strategies 
• Timely data collection and reporting 
• Positive relationships with school community, SMG and all stakeholders. 
  
  

• The successful applicant will be subject to a Working with Children Check (or equivalent) and Criminal History Records Check where applicable.

• Responding to Risks of Harm, Abuse and Neglect – Education and Care full training before commencement (provided by SMG as needed)

• Our organisation undertakes several screening processes to ensure the appropriate protection of children in its care. This includes reference checks, identity check, qualification checks and professional registration checks (where applicable).

As the CEO, reporting directly to the Board, you will be the strategic leader responsible for defining and driving the organisation’s overarching vision and mission. You will lead a high-performing senior team to ensure the seamless delivery of services across South Australia, while achieving both short-term operational excellence and long-term strategic goals.

Your leadership will extend to overseeing financial management, risk compliance, and the continuous advancement of the organisation's growth strategy. You will cultivate a culture of empowerment, engagement, and accountability, ensuring the organisation remains a leading force in the community and youth services sector. As the face of the organisation, you will represent SMG at a government level, spearhead key fundraising initiatives and develop innovative, sustainable funding models to ensure the long-term financial viability and scalability of the organisation.

You will also maintain and strengthen critical relationships with the Board and key stakeholders including churches, government entities, community organisations, and donors, positioning SMG as a trusted, influential leader in the sector. Your ability to engage and collaborate with these diverse partners will be central to driving the continued success of SMG.

You will be leading a faithful and Christ focused team to enable South Australian young people and school communities the opportunity to discover Purpose Value and Hope.

For more information or to apply click the button below. You will be redirected to Underwood Executive.